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Exhibitions Coordinator/Administrative Assistant



SBC Gallery of Contemporary Art, located in downtown Montréal is a non-profit arts centre focused on contemporary art, culture and politics, offering a diverse program of exhibitions, events and research and educational opportunities. It is our mission to present exhibitions and activities that address, in a critical manner, issues in contemporary art and culture as they pertain to current affairs locally and in the world at large. 


Exhibitions Coordinator/Administrative Assistant

We are currently seeking a dynamic, highly organized individual to join our growing team!


Reporting to the Director/Curator, the Exhibitions Coordinator/Administrative Assistant will be coordinating all aspects of the gallery’s programming: exhibitions, conferences and talks as well as assisting with publications (including electronic publications). The candidate will work closely with the Director/Curator and with the Director of Development and Communications on day-to-day administrative tasks and on managing internship and volunteer programs.


The Exhibitions Coordinator /Administrative Assistant’s main responsibilities:


Coordinate all aspects of exhibitions:

  • shipping of artworks

  • correspondence with artists, curators and gallerists

  • preparing contracts and other agreements

  • installation and de-installation of exhibitions

  • organising travel for curators and artists

  • preparing exhibition schedules

  • preparing condition reports for the artwork

  • managing technical and other exhibition requirements

  • coordinating openings and events



Manage gallery administration including:

  • supervise occasional contractual workers hired in relation to exhibitions

  • contribute to grant applications

  • act as the secretary for the programming committee and other committees as needed

  • run the internship and volunteer programs, which includes applying for support from universities and governmental agencies, developing intern projects, supervising day to day intern activities and filing requisite reports

  • light bookkeeping/accounting

  • processing salaries

  • managing occasional in-house translations or contracting out of house translations of gallery materials

  • copy-editing of in house materials

  • ensure the general smooth running of the office including maintaining filing system and managing office supplies

  • responding to public inquiries

  • opening and closing the gallery


and other tasks as required




Have at least 3 years of experience managing exhibitions. Excellent Microsoft Office skills, including good knowledge of Excel. Familiarity with technologies related to the production of Web content. Design skills a plus.


French, 100% written and spoken.

English, excellent knowledge, written and spoken.


Knowledge of contemporary art and culture.



The candidate must:

  • be organized, industrious, thorough and a team player. S/he will be self-motivated, work well under pressure, have an extremely high attention to detail and be able to handle several projects at one time

  • have excellent interpersonal and intercultural communication skills; excellent oral communication

  • have demonstrated the ability to write clearly and persuasively

  • work well in multicultural teams and with diverse constituencies

  • have the ability to develop and manage budgets and prepare financial reports

  • be computer literate and have in-depth knowledge of social media tools

  • be available for occasional after-hours events



  • This is a 4 - 5 day per week position with starting salary of $25,600 - $32,000 per annum.


SBC is an affirmative action/equal opportunity employer


Deadline for applications: We will begin to review applications on Monday, March 23, 2015 and will continue to accept applications until the position is filled.

Start date: March 2015


Kindly apply in writing, noting where you saw this posting in your cover letter:

Hiring Committee

SBC Gallery of Contemporary Art

372 Ste-Catherine Ouest, espace 507,

Montréal, QC,

H3B 1A2


or by email: (please attach PDF files only)



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